• Select a Vehicle / Truck / Trailer or Mobile Plant / Machinery item from the Plant, Equipment & Vehicle Register. Legacy Vehicle, Truck or Trailer records with no saved category remain supported.
• Open a saved Vehicle / Mobile Plant inspection checklist from the Inspections page to use that checklist. If no saved checklist was opened, the Standard Vehicle Inspection is used.
• The selected Vehicle / Mobile Plant item and normal Site are copied from the register. Current hours/kilometres are refreshed for both. Rego, WOF/COF and RUC fields apply to Vehicle / Truck / Trailer items only and are hidden for Mobile Plant / Machinery. Optional HUB / Hubodometer readings appear only when included in the selected inspection checklist.
• Tap the green ✓ when the checklist item is checked and acceptable.
• Tap the red ✕ when something needs action — this creates an issue row. Add the recommended solution and any supporting files or photos.
• Tap the black N/A when the item does not apply. N/A items do not appear in the printed or PDF document.
• Completed By is the logged-in worker for the selected company. Save requires their signature and then locks the Completed By evidence.
• L2 users can fill, sign and Save. L3/L4 can reopen the saved Draft, tidy non-signature content, add issues/files, create a Draft PDF and Approve.
• Register sync: when Level 3/4 Save, the current hours/kilometres are written back to the linked register item. Vehicle / Truck / Trailer items also sync Rego Due, WOF/COF Due and RUC Licensed To. Approval updates the Last Inspection details and final PDF reference. Level 2 changes remain with the inspection until Level 3/4 approval because the master register is Level 3/4 managed.
• Offline Field Use: a red dot means offline; no dot means online. A previously prepared vehicle list can be used to create/open and Save while offline. Attachments, Print, Draft PDF and Approve require internet and are greyed out.
• Draft PDF and Approve remain L3+ only. Approval locks the whole inspection permanently.